Reporting Procedures

The SOUNDREP area is divided into two sectors. Each sector has an assigned VHF Channel: Sector 1 (North) Ch 73 and Sector 2 (South) Ch 71.


SOUNDREP’s call sign is “Sound Traffic” and vessels entering the operational area must establish contact on VHF when crossing the entrance lines, or on departure from a port or anchorage within the operational area. To accomplish the reporting requirements it is preferred for vessels to send a report by e-mail or using the online reporting form prior to entering the reporting area.

 

Vessels which fulfil the reporting requirements by use of non-verbal means, must as a minimum report the name of the vessel via VHF when entering the reporting area. For vessels without access to electronic means, a full report must be completed by VHF.

 

A report from a vessel to SOUNDREP must contain the following information:

ID

 Function

Information required

A

Vessel

Vessel name and call sign

B

Date and time

ETA to point of entry

C

Position

Point of entry (sector 1 or sector 2)

E

Course

A 3-digit group

F

Speed

A 3-digit group

I

Destination and ETA

The name of next port of call given in UN LOCODE and ETA

L

Route information

Description of the intended route. Vessels navigating in The Sound have options on deciding route in the following areas:

  • Disken Shoal
  • Ven Island
  • Drogden Channel
  • Flintrännan channel

Route information should be coded using the following designators:

  • DW - Disken, West of
  • DE - Disken, East of
  • VW - Ven, West of
  • VE - Ven, East of
  • D - Drogden
  • F - Flintrännan

O

Maximum draught

Maximum draught in metres

P

Cargo onboard

Type of cargo and if applicable, IMO classes and quantity of each class for dangerous goods

Q

Defects

Details of defects and deficiencies affecting normal navigation or manoeuvrability

T

Vessel’s representative

Name and telephone number to Designated Person Ashore

U

Air Draught

Ship’s maximum height above sea level

W

POB

Total number of persons on board

X

Miscellaneous

Type and estimated quantity of bunker fuel (for vessels over 1000 GT)

Send report to contact@soundvts.org

E-mail template for SOUNDREP report

AIS can be used to accomplish the reporting requirements for designators A (part of), E, F, I and O.

Last modified: Wednesday, March 18, 2015